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- What is Business Agility ? and Why is it Important ? Expert’s Top Picks
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- Jira vs Trello | Know Their Differences and Which Should You Learn?
- Key Values and Principles Behind the Agile Manifesto | A Definitive Guide
- What are Scrum Ceremonies : The Ultimate Guide with Expert’s Top Picks
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- Learn Burndown Charts With Jira : Comprehensive Guide [ For Freshers and Experience ]
- What Is Scrum XP? : Step-By-Step Process with REAL-TIME Examples
- Phases of Project Management | Step-By-Step Process | Expert’s Top Picks
- Project Manager Salary in India – How much does a PM earn? [ Job & Future ]
- Why Do Scrum Masters Get Paid so Much? [For Freshers and Experience]
- What Best Describes a Scrum Team? All you need to know [ OverView ]
- JIRA vs TFS | Differences and Which Should You Learn?
- Anti-patterns of a Scrum Master : Step-By-Step Process
- SCM Tools and Frameworks | A Complete Guide with Best Practices
- Stages of Team Development | Everything You Need to Know
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- CSM vs PSM : Difference You Should Know
- Top Characteristics of a Project Manager : Expert’s Top Picks
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- PMP Certification Cost : All you need to know
- DMAIC Process and Methods | All you need to know [ OverView ]
- Agile Scrum Vs Kanban | Know the difference
- Deming vs Juran vs Crosby
- What is Project Scope Management and Why It’s Important?
- The Basic Principles of Project Management
- Top PMP Exam Questions and Answers for 2020
- Risk Management Strategies
- Roles and Responsibilities of A Scrum Master
- ROM Estimate Vs Definitive Estimate
- Guidelines for Creating and Maintaining a WBS Dictionary
- How to Become a Certified ScrumMaster?
- Top Professional Skills for 2020
- Fast Tracking Vs Crashing
- PMP Vs PRINCE2 Vs CAPM
- PMP Earned Value Management (EVM) And Formulas
- What is Certified Scrum Professional (CSM)?
- Top Leadership Theories Every Manager Should Know
- What is Deliverables in Project Management?
- How To Prepare For TOEFL
- History and evolution of the PMP Certification
- What Is Float In Microsoft Project?
- Rules to set you up for success in project
- What is Scrum Project Management?
- What Is Estimating Activity Duration in Project Management?
- What Are The PMP Terminologies Relating To Cost Knowledge Area?
- What is Project Scope Management processes?
- What Are The Types of Organization In PMP?
- Books to Beat the Scrum Master Certification
- Agile Coach Vs Agile Consultant
- What is the cost of quality in project management?
- Signs Your Career May Be Stagnation and Tips to Overcome Downturn
- Certified ScrumMaster (CSM) Certification
- Lean Six Sigma Black Belt Certification
- What is schedule Activity in project management?
- Why Do We Need a Project Charter?
- PMP Certification Exam Preparation Mind Map
- Why Quality Professionals Should Use Infographics In Project Management?
- Role of Earned Value Technique in Project Management
- What is Project Quality Management?
- Tools and Techniques to Estimate Project Cost
- What is a Project Charter And Project Scope in Project Management?
- Why Should You Conduct Project Status Meetings with Your Team?
- The 7 R’s of Change Management
- What Are The Categories and sources of risk in your project?
- What Is a Network Diagram in Project Management?
- What are The Types of Contracts In PMP?
- Residual Risk Vs Secondary Risk
- Impact of the stakeholders on the projects
- Effort Vs Duration Vs Elapsed Time
- Agile vs Scrum
- What Is Six Sigma Quality Assurance?
- How to Close a Project?
- What Qualifications Do You Need to be a Project Manager?
- Project Management Vs General Operations Management
- Enterprise Environmental Factors & Organizational Process Assets
- What is a project manager?
- Important Questions for PMP Certification Exam
- How is the PMP Exam changing, in 2015 & 2020?
- How To Renew Your PMP Certification?
- The Importance of Having Project Acceptance Criteria in Your Projects
- Tips for PMP Exam Preparation
- What is requirement traceability matrix RTM in Project Management?
- Poor Performance Appraisal? Here are the tips to turn any negative feedback into positive.
- How to build a successful Career in Agile and Scrum?
- Importance of Tuckman ladder model in HR management
- How To Apply For The PMP® Exam In Easy Steps
- How to Write a Six Sigma Problem Statement
- What is a lessons learned document in PMI?
- Perform Quality Assurance Vs Perform Quality Control
- How to Improve Quality Management Consistently?
- Interactive Vs Push Vs Pull Communication
- what is risk management?
- Key Appraisal Questions to Prepare For
- What are the MSP Certifications?
- What Is A Six Sigma Control Plan?
- How to Create a Project Plan in Excel?
- Agile Prioritization Techniques
- Tips to Help Millennials Climb the Corporate Ladder
- What is an Issue Log?
- Advantages of PMP over MBA
- Top Successful Project Estimation Techniques
- PMP Examination Preparation – ITTO’s
- Employee Training Rewards That Actually Improve Learning
- Lean principles
- What Does It Take to Become a Successful Agile Coach
- Projects VS Programs
- The Role of Six Sigma in Manufacturing
- The Top Formulas to Memorize Before Your PMP Exam
- Roadmap to CSM (Certified Scrum Master) Certification
- What are Some Qualities of a Good Manager and Good Leader?
- How to Handle Project Monitoring and Controlling Processes?
- Top Free Agile Tools For Any Project Manager
- Risk Assessment in Project Management
- The Concept of Zero Defects in Quality Management
- The Importance of Work Packages in Project Scope Management
- How to Get Project Management Experience for PMP Certification
- Different Ways to Calculate the Estimate at Completion (EAC)
- What Is a ScrumMaster?
- What is Risk Register?
- Agile Certifications
- Top-down Approach Vs Bottom-up Approach
- Leadership Vs Management
- What is Feasibility Study and Its Importance in Project Management?
- What Is a Project Management Plan?
- The Professional Advantages of the CAPM Certification
- PRINCE2 Vs PMP
- Rita Mulcahy’s PMP Prep and PMBOK® Guide
- What is Project Cycle Management?
- What is Project and Process Metrics?
- PMBOK® Sixth Edition is Here! What Project Managers Should Know?
- CAPM Certification
- Top Project Selection Methods for Project Managers
- Free Float Vs Total Float
- What is Critical Chain Project Management?
- How to Build a Career in Project Management?
- Scrum Master or Product Owner: What Suits You Better?
- Project Documentation and its Importance
- What is Performance Reporting in the Project Management?
- Top Highest Paying Tech Jobs in India

How to Close a Project?
Last updated on 06th Oct 2020, Artciles, Blog, Project Management
When it comes to project management, closing out a project isn’t just a matter of executing deliverables. Though the process may seem tedious or overly administrative, a formal closure phase ensures all loose ends are tied up, documentation is signed and approved, contractors are paid, and everyone is on the same page.
The closing phase also gives you the opportunity to review and evaluate the project’s success (or failure), which is crucial for planning and executing successful projects in the future.
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What is project closure?
The project lifecycle consists of five groups:
- Initiating process group
- Planning process group
- Executing process group
- Monitoring and controlling process group
- Closing process group
The closing phase of project management is the final phase of the project lifecycle. This is the stage where all deliverables are finalized and formally transferred, and all documentation is signed off, approved, and archived.
The project closure process ensures that:
- All work has been completed according to the project plan and scope.
- All project management processes have been executed.
- You have received final sign-off and approval from all parties.
The project management closure process also gives the team the opportunity to review and evaluate the project’s performance to ensure future projects’ success.
Importance of closing a project :
At first glance, it might seem like completing the first four phases of the project lifecycle would be all you need to do to tie up your project and call it good.
However, without a formal closing process, you risk letting crucial details fall through the cracks, which can result in confusion, a never-ending project, dissatisfied clients, and even liability issues.
Project closure helps avoid:
- Repeating mistakes on future projects and objectives
- Having final products or deliverables without dedicated support and resources
- Failing to identify the team or individuals who will own and maintain the solution following final delivery
- Creating liability issues resulting from incomplete payments, contracts, or deliverables
Following a clear project closure plan helps you properly transition your solution to the client or end-user. This process ensures the final stakeholders have the information, resources, and training to successfully manage and use the end product.
The project closure process also ensures the project is formally completed and is no longer considered a project, allowing you to hand the reins over to the correct team in charge of managing and maintaining the project’s outputs.
By officially closing a project, you minimize risks, increase client satisfaction, and ensure all parties are on the same page. In other words, project closure is a process you can’t afford to skip.
7 steps to closing a project :
The closing phase of project management involves several steps. Work through the following checklist to ensure your project is successfully completed.
1. Formally transfer all deliverables :
The first step to closing out your project is to finalize and transfer the project deliverables to the client. Go through your project plan to identify all deliverables and make sure they have been fully completed and handed off.
2. Confirm project completion :
Next, confirm the project is complete. It’s not enough to declare a project done yourself. Each person involved needs to agree on the project’s completion before you can formally close it out and move on.
If you skip this step, you may continue to receive (and be charged for) change requests by the client.
To confirm the project’s completion, you will need to obtain approvals for the project deliverables (i.e., all stakeholders must agree that you delivered on all parts of the project plan) with official sign-offs from the project stakeholders.
Be sure to document this step so you have proof that the project close was formally signed off.
3. Review all contracts and documentation :
Once you have completed the project hand-off and received approvals from the clients, you can begin closing out your contracts.
Review all the project documentation to ensure all parties have been paid for the work and there are no outstanding invoices.
4. Release resources :
Formally release resources from the project, including suppliers, contractors, team members, and any other partners. Notify them of the end of the project, confirm any final payments or obligations, and officially release them so they are free to work on other projects.
5. Conduct a post-mortem :
A post-mortem or project review is one of the most valuable steps of the project closure process. This is a time to review the successes, failures, and challenges of the project and identify opportunities for improvement going forward.
As you begin your post-mortem, conduct a performance review of the project. In other words, calculate the project’s performance in terms of cost, schedule, and quality.
Consider these questions:
- Did you stay on budget?
- Did the team members involved manage their time wisely?
- Were there issues with the quality or compromises along the way?
Next, conduct a survey or hold a meeting with the project management team to get feedback on how the project went. These individual answers will help paint a more comprehensive picture of the project’s performance. (If you follow scrum methodology, your team should conduct a sprint retrospective to gather this information.)
Have your team consider the following questions:
- What went well?
- What were the challenges or failures?
- How well did the team communicate?
- Did the team follow the outlined processes and plan?
- Was the client satisfied with the results?
- What would you change or improve for future projects?
With the project performance and feedback in mind, you can then identify lessons learned and opportunities for the future.
Pro tip: Visuals can help you better analyze team performance as well as any roadblocks along the way, so you can execute projects better and faster in the future.
Keep in mind that the goal of a post-mortem is not to assign blame for any mistakes. Instead, it is a learning opportunity for everyone to improve on future projects. Document your project review with the performance measurement, feedback, and improvement plan.
6. Archive documentation :
Once you’ve completed your project post-mortem, you can finalize all documentation (contracts, project plans, scope outline, costs, schedule, etc.) and index them in the company archives for later reference.
Be sure to keep clear notes on the project’s performance and improvement opportunities so you can easily reference and implement them on similar projects in the future.
7. Celebrate :
Finally, don’t forget to celebrate! The end of a project is a big accomplishment and represents the culmination of many hours of hard work and dedication from a team of contributors.
An end-of-project party is a great way to acknowledge your team’s hard work and increase morale. Plus, a happy team is more likely to work with you in the future so you can build on your past successes and become a more effective unit going forward.