[BEST & NEW] SAP GTS Interview Questions and Answers

1. What Is a Gts In Sap?

Ans:

The system for a Global Trade Services (GTS) lets automate a global trade transactions, manage large numbers of business partners and documents, and ensure that company always complies with a constantly changing an international legal regulations.

2. What are the key aspects of a SAP GTS?

Ans:

• Compliance Management.
• Customs Management.
• Risk Management.
• Electronic Compliance Reporting (ECR).

3. Compare a Ecc Foreign Trade Vs Sap Global Trade Services (gts)?

Ans:

Ecc Foreign Trade	Sap Global Trade Services (gts)
Manage a import and export approaches, integrating them efficiently into a Supply Chain.	Automatically perceive licensing requirements for an importing and exporting items based totally on a cutting-edge rules.
Simplify reporting with the automatic approaches for growing, printing and submitting declarations to a customs government.	Find which of merchandise qualify for Preference managing. Provide lively interface for sending information by the world over to be had EDI systems and various electronic media.
Update or trade statistics in all applicable foreign alternate files at any time prior to a very last goods difficulty.	Foreign Trade in ECC and SAP Global Trade Services (GTS) components are tightly included with the Materials Management (MM) for managing Imports and Sales and Distribution (SD) for handling an Exports. In the location of documentary payments it’s also included carefully with a Financial Accounting application.

4. What Are The Advantages Of Using a Sap Gts?

Ans:

• Saving the time by automated approaches.
• Expenditure discount.
• Less human paintings worried.
• Automatic checking a compliance violation and banned dealers.
• Can keep an organisation emblem and accept as true with by means of fending off the fines and consequences.
• Fast exchange processing and consumer delight.

5. What Is a Relation Between R/three And Sap Gts ?

Ans:

SAP R/3 is the former call of company useful resource making plans software program produced by a means of SAP AG.It is an enterprise-huge facts gadget designed to a coordinate all of the assets, statistics, and activities wanted to finish an enterprise procedures along with order achievement or billing.SAP R/3 became organized into a wonderful functional modules, protecting the everyday features in a region in an employer.The most broadly used modules have been a Financial s and Controlling (FICO), Human Resources (HR), Materials Management (MM), Sales & Distribution (SD), and Production Planning (PP).Every module treated precise commercial enterprise responsibilities on its very own, however changed into a connected to the others where relevant. For example, an invoice from a billing transaction of Sales & Distribution might bypass to accounting, where it’ll appear in bills receivable and value of the products offered.SAP normally centered on a high-quality exercise methodologies for riding its a software program approaches, but greater currently increased into a vertical markets.In these conditions, SAP produced a specialized modules (known as IS or Industry Specific) geared in a direction of a selected marketplace segment, consisting of an utilities or retail.

6. What Are The Functionalities Involved In a Sap Gts?

Ans:

Compliance Management: For a test global exchange compliance problems.

Customs Management: Deals with the customs-relevant transactions.

Risk Management: To decrease a risks involved with monetary transactions.

Electronic Compliance Reporting: For submitting a reports for intra-European change.

System Administration: Deals with settings and tracking of a GTS feeder system.

7. What Are The Major Components Of a Sap Gts?

Ans:

• SAP Compliance Management .
• SAP Customs Management .
• SAP Risk Management .
• SAP Electronic Compliance Reporting .

8. What Are The Benefits Of a Sap Gts?

Ans:

• Ensure a vigilant compliance with a trade ppolicies.
• Mitigate risks of a big fines and consequences.
• Avoid high priced cargo delays at a borders and customs.
• Quick implementation.
• Lower IT protection prices.
• Faster a Communication with customs.
• Lot of a return of funding.

9. Explain a Compliance Management?

Ans:

Compliance Management contains a functions relating to import and export control regulations. This feature allows to monitor procedures that are subject to licensing requirements and to comply with an international legal regulations which prevent and/or restrict trade with individuals, groups and individual countries.Three are main areas of a Compliance Management are:

• Sanctioned party list screening.
• Legal control – export
• Legal control – import.

10. Explain About a Risk Management Function In Sap Gts?

Ans:

Risk Management is used for a Letter of Credit processing, preference determination and management of Long Term Vendor Declarations. Allowing to minimize a financial risk associated with global trade activities.

• Preference processing.
• Letter of credit processing.
• Restitution.

11. What Are The Things Can Be Achieved By Using a Sap Gts?

Ans:

• Reduced risks of trade a penalties and fines.
• Boost in a productivity and streamlining of all trade processes for improved an international operations.
• Elimination of all manual tasks with the help of an automated tools. Correspondingly, the time associated with these manual tasks is also eliminated.
• Seamless and reliable integration through all the cross border supply chains.
• Reduced delays with a regards to inbound and outbound custom clearance.
• Better customer satisfaction and protection of a company’s brand name. Reliable gauging of a credibility of global clients.
• The GTS platform offers an adequate tools for Compliance Management, Risk Management and Customs Management. All the tasks and procedures that are a part of these modules are taken care of an efficiently.

12. What Are Reports Available To Evaluate And Analyze Data For Any Of Services In Sap Gtc?

Ans:

Imports	Exports
Imports by a product.	Imports by a country.
Import a analysis.	Imports by a office of entry or destination.
Comparison of imports between a transit and customs processing document items.	Exports by a product.
Exports by a country.	Export a analysis.
Export by a customs office.	Comparison of exports between transit and customs document items are Cross-area.

13. What is the difference between a Tally software and SAP software?

Ans:

Tally is basic user-friendly accounting software application. Whereas a SAP is a full-fledged full ERP software. The advantage of an ERP software in any large firm is it gives access to as many employees as a possible which is limited to their function. For Example, a PO is raised in production module, whereas an Invoice is raised in a FICO module. For an Invoice to be processed in a SAP, there needs to be 3-way watch, as soon as the 3-way watch is to be done, Invoice gets booked and while doing the payment run, it gets picked in a payment run and the vendor gets paid.

14. What Is Difference Between (a/c Payable / Receivable ) And ( Bills Payable / Receivable )?

Ans:

Accounts Payable	Bills Payable
Amounts payable to a Suppliers/Vendors/Creditors. The accounting institution also can be referred to as a Sundry Creditors. This is a Current Liability.	Amounts receivable from a Customers/Debtors. The accounting institution also can be known as a Sundry Debtors. This is Current Asset.
Bills of Exchange drawn with an aid of Creditors/Suppliers on the agency and is Current Liability.	Bills of Exchange drawn by a company on its Customers/Debtors and is Current Asset.

15. Explain About a Electronic Compliance Reporting Function Is Sap Gts?

Ans:

Electronic Compliance Reporting : ECR allows a regular trouble of Intrastat declarations to an authorities for Intra-European exchange between U member states. The relevant facts is gathered from a logistics methods, after which sent to the country wide records government periodically.

16.What are the PO types in a Purchasing and Invoices in AP?

Ans:

• Standard PO
• Blanket PO
• Contract PO
• Planned PO

17. What is an ERP?

Ans:

ERP stands for an Enterprise Resource Planning Software and is an integrated computer-based system used to manage the company’s resources effectively. It ensures smooth information amongst different departments in an enterprise or a company and manages workflows.

18. What are different types of ERP?

Ans:

• SAP.
• Baan.
• JD Edwards (now acquired by Oracle).
• Siebel.
• Peoplesoft (now acquired by Oracle).
• Microsoft Dynamics.

19. What is a NetWeaver?

Ans:

• NetWeaver is an integrated technology platform such that all products in a mySAP suite can run on a single instance of a NetWeaver, known as SAP Web Application Server (SAP WEBAs).
• The advantage of using a NetWeaver is that can access a SAP data using the web (HTTP protocol) or even mobile. Thus, can save on costs involved in a training users on SAP Client-side GUI.

20. List the Different Modules in a SAP.

Ans:

• FI (Financial Accounting)
• CO(Controlling)
• EC (Enterprise Controlling)
• TR(Treasury)
• IM (Investment Management)
• HR (Human Resource)
• SD (Sales and Distribution)
• MM (Materials Management)
• PM (Plant Maintenance)
• PP (Production Planning)
• QM – Quality Management
• BW (Business Warehousing)

21. What is a Metadata, Master data and Transaction data?

Ans:

Meta Data: Meta Data is a data about a Data. It tells that about the structure of data or MetaObjects.

Master Data: This Data is a key business information like Customer information, Employee, Materials, etc. Ex. If a customer orders 10 units of product instead of asking a customer for his shipping.

Transaction Data: This is a data related to day to day transactions.

22. Is SAP A Database?

Ans:

NO. SAP is not database, but it’s an application that makes use of a databases provided by other vendors like Oracle, SQL Server, etc.At any given time for a particular client, and can work on 6 sessions at max.

23. What is transaction in SAP terminology?

Ans:

In SAP terminology, a transaction is a series of logically connected in dialog steps.

24. Can run a business warehouse without a SAP R/3 implementation?

Ans:

Yes, can run a business warehouse without a R/3 implementation. And have to simply a transfer structures associated with business warehouse data sources (ODS table, Infocube) to an inbound data files or use third-party tools to connect that flat files and other data sources.

25. Mention what is mean by datasets?

Ans:

The data sets are the sequential files processed on a application server. They are used for a file handling in SAP.

26. What are variables?

Ans:

Variables are parameters of a query set in a parameter query definition and are not filled with the values until the queries are entered into a workbooks.

27. Mention what are different types of variables are?

Ans:

• Characteristics variable
• Hierarchies
• Hierarchy nodes
• Text
• Formulas
• Processing Types
• Replacement Path
• User entry/default type

28. Mention some of setbacks of SAP?

Ans:

• It is an expensive.
• Demands a highly trained staff.
• Lengthy implementation of time.
• Interfaces are little bit complex.
• Does not find where master data resides.

29. Mention where are t-code name and program values are stored? Explain how can find a list of all t-codes in aSAP system?

Ans:

To view transaction table TSTC, and can use a transaction code st11, and can define a new t-code using a transaction se93.

30. Mention what are difference between OLAP and Data Mining is?

Ans:

OLAP: OLAP stands for an Online Analytical Processing it is a reporting tool configured to understand a database schema, dimensions, and composition facts.

Data Mining: It is analytic process to explore data in search of a consistent patterns or systematic relationships between variables.

31. Mention what are the three stages of a data mining?

Ans:

• Initial Exploration
• Model building
• Deployment

32. Mention what are the different layers in a R/3 system?

Ans:

• Presentation Layer.
• Database layer.
• Application layer.

33. Mention what is process to create a table in a data dictionary?

Ans:

• Creating a domains (data type, field length, range).
• Creating a data elements (properties and type for a table field).
• Creating a tables (SE 11).

34. Mention what is an AWB?

Ans:

AWB stands for an Administrator Workbench. It is a tool for a monitoring, controlling, and maintaining all processes connected with data staging and processing in a business information warehousing.

35. Explain what is a Bex?

Ans:

Bex means Business Explorer. It enables an end-user to find reports, examine data, see reports, and run queries. The queries in a workbook can be saved to their respective roles in a Bex browser. It has the following components of Bex analyzer, Bex Map, and Bex web.

36. Mention what is importance of a ODS in BIW?

Ans:

An ODS object serves to save debugged and consolidated transaction data on document level. It explains a consolidated dataset from one or more info-sources. This dataset can be evaluated with Bex query or an Infoset query. The data of an ODS object can be updated with the delta update into a InfoCubes or other ODS objects in a same system or across systems. In contrast to a multi-dimensional data storage with InfoCubes, a data in the ODS object is stored in a transparent, flat database tables.

37. Mention what is difference between a Domain and Data Element?

Ans:

Data Element: It is intermediate object between a domain and table type.

Domain: It explains a attributes such as length, type, and possible value range.

38. Mention what is SET parameters and GET parameters?

Ans:

To use parameter IDs, need to “set” values in a global memory area and then “get” values from this parameter ID memory area. In case of the online program, have to “Set” values from the screen fields, and will “get” these values for a screen fields.

39. Mention what is a ALE, IDOC, EDI, RFC, and explain briefly?

Ans:

ALE: Application Linking enabling.

IDOC: Intermediary documents.

EDI: Electronic data interchange.

RFC: Remote function call.

40. Mention what is BDC stands for? How many methods of a BDC are there?

Ans:

BDC stands for a Batch Data Communication. The methods of BDC are below :

• Direct Input Method.
• Batch Input Session Method.
• Call transaction Method.

41. Mention what is meant by “baseline data” in a SAP AR and AP?

Ans:

The baseline date is a date from which the payment terms apply. Usually, it is a document date on the invoice but can also be a date of entry or posting date from ledger.

42. Mention what is mean by one-time vendors?

Ans:

In specific industries, it is not possible to create a new master records for an every vendor trading partner. One-time vendor enables a dummy vendor code to be used in invoice entry, and the information that is normally stored in a vendor master is keyed on the invoice itself.

43. Mention what are the standard stages of a SAP Payment Run?

Ans:

Entering of a parameters: It includes an entering company codes, vendor accounts, payment methods, etc.

Proposal Scheduling: The system proposes the list of invoices to be paid.

Payment booking: Booking of an actual payments into the ledger.

Printing of Payment forms: Printing of the payment forms.

44. Mention what is difference between the “residual payment” and “partial payment” methods of allocating cash in account receivable?

Ans:

Partial payment: For example, let say an invoice A456 exits for $100 and customer pay $70. With a partial payment, it offsets invoice leaving a remaining balance $30.

Residual Payment: While in a residual payment, invoice A456 is cleared for full value of $100, and a new invoice line item is produced for a remaining balance of $30.

45. Mention what are the internal tables, check tables, value tables, and transparent table?

Ans:

• It is a standard data type object; it exists only during a runtime of the program.
• Check table will be at field level checking.
• Value table will be at a domain level checking.
• The transparent table will exist with a same structure both in the dictionary as well as in a database exactly with the same data and fields.

46.Mention what is an application, presentation, and database servers in a SAP R/3?

Ans:

The application layer of R/3 system is made up of application server and the message server. Application programs in an R/3 system run on a application servers. Using a message server, the application servers communicate with the presentation components, the database, and also with each other. All data are stored in a centralized server, which is known as database server.

47. Explain what is company in SAP?

Ans:

Company in a SAP is the highest organizational unit for which financial statements like profit and loss statements, balance sheets can be drawn according to requirement of an organizations. A single company contains a one or many company codes. All the company codes in a SAP must use a same COA (chart of accounts) and fiscal year.

48. Mention what is the difference between a SAP BASIS and SAP ABAP?

Ans:

Partial payment: For example, let say an invoice A456 exits for $100 and customer pay $70. With a partial payment, it offsets the invoice leaving a remaining balance $30.

Residual Payment: While in a residual payment, invoice A456 is cleared for a full value of $100, and a new invoice line item is produced for a remaining balance of $30.

49. List out the different types of a source systems in SAP?

Ans:

• SAP R/3 source system
• SAP BW
• Flat files
• External Systems

50. Explain what is an Extractor?

Ans:

In a SAP source system, extractors are a data retrieval mechanism. It can fill the extract structure of data source with the data from a SAP source system datasets.

51. Explain what is an extended star schema?

Ans:

The star schema consists of a fact tables and the dimension tables. The master data related tables are kept in a separate tables, which has reference to a characteristics in the dimension tables. These separate tables for the master data are termed as Extended Star Schema.

52. Explain what should be the approach for writing BDC program?

Ans:

• Create a recording.
• Convert the legacy system data to flat file into an internal table referred as “Conversion.”
• Transfer the Flat file into a SAP system called “SAP Data Transfer.”
• Depending upon a BDC type CALL TRANSACTION or CREATE SESSIONS.

53. Mention what are the major benefits of a reporting with BW over R/3?

Ans:

Business Warehouse uses data warehouse and OLAP concepts for analyzing and saving data While the R/3 was intended for a transaction processing. can get a same analysis out of R/3, but it would be easier from BW.

54. Mention the two types of a services that are used to deal with the communication?

Ans:

Message Service: In order to an exchange short internal messages, this service is used by a application servers.

Gateway Service: This service allows to communication between R/3 and external applications using a CPI-C protocol.

55. Mention what are the reason codes used in a Account Receivable?

Ans:

“Reason Codes” are tags that can be allocated to define under/overpayments during the allocation of an incoming customer payments. They should not be mixed up with a “void reason codes” used when outgoing cheques are be produced.

56. Mention what is protocol does SAP Gateway process use?

Ans:

The SAP gateway process uses a TCP/IP protocol to communicate with a clients.

57. Mention what is a pooled tables?

Ans:

Pooled tables are used to save control data. Several pooled tables can be united to a form table pool. Table tool is a solid table on a database in which all records of the allocated pooled tables are stored.

58. Explain what is an update type with a reference to a match code ID?

Ans:

If the data in one of a base tables of a matchcode ID changes, a matchcode data has to be updated. The update type stipulates when match-code has to be updated and how it has to be done. The update type also explains which method is to be used for a building match-codes.

59. Explain what .sca files and mention their importance?

Ans:

SCA stands for a SAP component Archive. It is used to deploy a Java components, patches, and other java developments in a form of. sca,. sda,.war and .jar.

60. Explain what is meant by “Business Content” in a SAP?

Ans:

Business Content in a SAP is a pre-configured and pre-defined model of information contained in a SAP warehouse, which can be used directly or with desired modification in various industries.

61. Explain what is a dispatcher?

Ans:

A dispatcher is a component that takes a request for client systems and saves the request in the queue.

62. Mention what are common transport errors?

Ans:

Return code 4: Imported with the warnings, generation of program, columns or row missing.

Return code 8: Imported with the syntax error, program generation error, dictionary activation error, etc.

Return code 12: Indicates import cancelled due to the object missing, object not active, etc.

Return code 18: Indicates import cancelled due to the system down while import, user an expired during import, and insufficient roles or authorization.

63. What is a BASIS?

Ans:

BASIS is a module of SAP that deals with an installation and day – to – day maintenance of a SAP servers.It covers server maintenance, user maintenance, profile maintenance, and overall running of a SAP servers.It is the responsibility of BASIS administrators, i.e. technical server administrators to keep a SAP server running and available to all users through a SAP GUI client.

64. What does an AWB stand for?

Ans:

AWB stands for an Administrator Workbench.

65. What are the options that are available to communicate with the external applications in Net Weaver?

Ans:

• • SAP .NET – Helps in a communicating with the Microsoft .Net applications. And can directly code applications in a Microsoft Visual Studio .Net to access SAP data using a SAP .NET connector.
• • SAP Java Connector (JCO) – Helps in communicating with the applications written in Java. JCO provides a standard interface for a Java applications to communicate with a SAP.

66. What is a SOA?

Ans:

Service Oriented Architecture (SOA) is latest addition to the concept of a software delivery, which ensures efficient delivery of a software to customers. If an ERP supports SOA, and will have a hassle free software delivery mechanism.

67. Name the different user types available in a SAP.

Ans:

• A Dialog user – Used for a day-to-day transactions. It is an user interactive.
• A System user – Used for a system activities like Application Link Enabler (ALE) processing.
• A Service user – Used for a background services.
• A Reference user – Used as sample user for creating the other users.

68. What is an Enterprise Resource Planning (ERP)?

Ans:

ERP is a set of computer-based programs that handle end-to-end requirements of an organization.This covers all requirements related to a various processes, such as material procurement, manufacturing, finance, and logistics.

69. What is a LSMW?

Ans:

The term LSMW stands for a legacy system Migration Workbench.During a changeover from legacy system to production system, a huge amount of data of a legacy system needs to be migrated.

70. What are the sub components of a SAP Net Weaver?

Ans:

• Process Integration (PI).
• Composition Environment (CE).
• Business Intelligence (BI).
• Enterprise Portal (EP).
• Master Data Management (MDM).
• Application Server.

71. What is a BI?

Ans:

Business Intelligence (BI) supports different business functions, such as data warehousing, business planning, business insights, measurements and management, information broadcasting and also accelerated business intelligence.Transaction based systems are not optimized for a management reporting.In management reporting, a slicing and dicing of information is unique and generates loads of data volumes.It is not possible for a transaction based systems to handle a huge volumes of data.Therefore, a business data warehouse is built to generate a such information.

72. What is a ABAP?

Ans:

The term ABAP stands for an Advanced Business Application and Programming.The latest object oriented version 4 of ABAP is often referred as ABAP/4.Depending upon an individual requirements of organizations, a need was felt to extend a functionality of SAP.This is implemented by allowing the customers to develop their customizations through a some simple programming language.As a result, ABAP came into existence. Over period of time, ABAP has also evolved as fully-fledged programming language. Recently, object oriented capabilities have also been added to a ABAP.

73. Which table contains a details about the business areas?

Ans:

Table TGSB contains a details about business areas.

74. What is use of a PFCG?

Ans:

Tcode PFCG is used to create a roles.

75. Name the authorizations required to maintain a user master data in SAP?

Ans:

• S_USER_GRP
• S_USER_PRO
• S_USER_AUT

76. Name a few non SAP related security measures will suggest a security consultant to a client?

Ans:

• • Network Security
• • OS i.e. Operating System Security
• • Firewalls to block unwanted access to systems
• • Database Security
• • Web Server Security.

77. How can list all the available activities in a SAP?

Ans:

Table TACT contains all possible activities. Use a Tcode SE16N to display table.

78. What is user buffer?

Ans:

A user buffer contains all authorizations for a user.It is populated when a user logs on to the SAP system.

79. What is a PFCG?

Ans:

PFCG is a standard SAP Tcode for a SAP Profile Generator.

80. Can multiple roles be assigned to single user?

Ans:

Yes, multiple roles can be assinged to single user.

81. What is the difference between the SE16 and SE16N?

Ans:

SE16 is Data Browser which allows table maintenance if sufficient authorizations are available whereas is the Table Browser.

82. What is a LDAP?

Ans:

LDAP stands for a Lightweight Directory Access Protocol.

83. Name a few password related profile parameters?

Ans:

• Login/min_password_Ing.
• Login/min_password_digits.
• Login/password_expiration_time.

84. As an administrator, what steps should perform before restarting a SAP server?

Ans:

• • Check a whether any background jobs are running. This can be checked by using a Tcode SM37.
• • Check if any user is be logged on. This can be checked by using a Tcode SM04.
• • The server should be restarted during off working hours to minimize a business downtime.

85. Write the transaction code to view all active users in a system?

Ans:

Tcode SM04 can be used to list all active users in a system.

86. What is specific about Enqueue work process in a SAP?

Ans:

An Only one Enqueue work process is allowed in a SAP.

87. Where are table buffers are stored?

Ans:

The table buffers are stored in a shared memory.

88. Where is a LDAP used in SAP security?

Ans:

LDAP is used in a SAP CUA – Central User Administration to synchronize all users across an enterprise.

89. Which table contains a details about the sales organizations?

Ans:

The TVKO table contains a details about a sales organizations.

90. Can delete a role once created in a SAP system? If yes, how?

Ans:

Yes, can delete a role simply as it was created using a Tcode PFCG.

91. Can multiple the roles be assigned to a single user?

Ans:

Yes, the multiple roles can be assigned to a single user.

92. What is a PFCG?

Ans:

PFCG is a standard SAP Tcode for the SAP Profile Generator.

93. Where is a LDAP used in a SAP security?

Ans:

LDAP is used in a SAP CUA – Central User Administration to synchronise the all users across an enterprise.

94. How do check a user buffer?

Ans:

Tcode SU56 can be used for the checking a user buffer.

95. Users are not able to access a systems based on SSO. What is a first thing will check?

Ans:

The certificate used in the SSO generally expires in a years’ time. Most often their expiry is overlooked causing a SSO logins to fail. Hence, validity of a certificate must be checked first.

96. What is a positive check of an authorization?

Ans:

Positive check of an authorization checks , whether a transactions are be executed, as desired.

Ans:

97. What is the negative check of authorization?

Ans:

Negative check of an authorization checks , whether all the restrictions mentioned in a authorization are followed or not.

98. What is a legal control in SAP GTS?

Ans:

In legal control in a GTS system, license determination for business transaction for an imports and exports is based on the following data: Transaction data from a customs document, which is a replicate of a logistics document from a feeder system. Settings in a Customizing for the legal regulation and also license types.

99. Define a role based user interface?

Ans:

Role based user interface allows to control access of a system by explaining a roles and attaching them to users. This simplifies maintenance of authorization matrix of an enterprise.

100. What is a SAP router?

Ans:

SAP router is SAP firewall that is used to an ensure a secured communication environment between the SAP components and an external systems.