Techniques of time management LEARNOVITA

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Last updated on 30th Jan 2023, Artciles, Blog

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Ranjan Binny (Senior Scrum Master and Agile Coach )

Ranjan Binny is a Senior Scrum Master and Agile Coach with 7+ years of experience. He has extensive knowledge of Agile methodologies (Scrum, XP, Kanban), SDLC, database schema modeling, design patterns, SOAP, and REST web services, and experience in prioritizing, risk, and conflict management.

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    • In this article you will learn:
    • 1.How Does a Time Management Help?
    • 2.Time Management Techniques.
    • 3.What is The Best Way to Manage a Time?
    • 4.Other Time Management Techniques.
    • 5.Conclusion.

How Does a Time Management Help?

The concept of time management has gained a significant popularity over a past three decades. This is because it helps in a better planning and organising activities, increasing productivity and maintaining the healthy work-life balance. So how does a time management improve performance. The main goal is to be consciously control how to spend time on important tasks and activities whether at work or in a personal and daily life.Mastering a right time management techniques can help to in several areas:

  • Will be able to finish the goals successfully it will be simpler to set priorities.
  • End up with a bad habits like not being goal-oriented, procrastinating, or having short attention span.
  • Developing a time management skills will reduce the stress and keep motivated.
  • Will have a clear idea of ​​how should plan all the actions.
  • Additionally, developing a right time management skills in a workplace and using dedicated apps can increase the chances of staying on top.

Time Management Techniques:

  • The concept of a time management has evolved gradually and now covers a more topics related to work and daily life. All kinds of the theories have been mixed with a techniques and approaches. People like to adopt and adjust them according to needs, type and working style.
  • However, there is significant difference between the time management and methodology used to manage work. This is especially visible in a large organisations that need to be streamline business processes for a better results and higher performance as well as to meet high demands of acustomers and clients.
  • Task management includes a time management as one of its concepts is to be optimise the time required to deliver the product while maintaining efficiency and quality. It includes the professionally co-related exercises, rules and specific procedures set out in a logical order that can reuse and adjust for better performance of a team.

Some famous methods or frameworks for managing a work include Kanban, Scrum, Agile, Lean or Six Sigma. Overall, time management techniques based on a task management systems are commonly used by a many people to manage the work time, but with broader aspects such as full scope of work in the project, workflow, teamwork and a Cooperation.

Time Management Techniques

What is The Best Way to Manage a Time?

According to the research conducted by a Vikas Academy, only 1 in 5 people (18%) have proper time management system. In the other words, many people don’t know how to be a productive. But with little help, can be a master of time. Here are popular time management techniques that can use to improve a time management skills.

1. Plan a day in advance:

Planning is a first, best and most proven technique of all the time management techniques. Firstly, because it helps to an organise a work properly. Secondly, because it gives a detailed information about everything need to do. If can plan daily, weekly or monthly tasks, the rest comes easily.There are few ways to plan and organise a work:

  • A Fancy calendar and personal organiser, either digital or in a paper form.
  • A Time Management Apps & Tools.
  • A Dedicated To-Do-Lists.
  • A Post-it-Notes, Notepads, Bullet Journals, and the Other Paper Forms for a Time Managers.
  • Morning Sidekick Journal—Motivational Journal That Helps to Change Habits.
  • Can mix, add and adjust a various options to master time management.

2. Limit Email Intake:

  • Checking and responding to an emails is the cumbersome task. Minimise a amount of time spend on e-mail to keep those 30 hours for a work.
  • If check it in the morning, answer only most important ones that need immediate answer. Leave a rest for breaks between the tasks or go through them at end of the day.
  • Also be sure to mark those unimportant messages as a “spam” so they don’t dump inbox.
  • If need to learn more about a managing email, read about “Inbox Zero” technology. This is one of most famous time management strategies for an email management.

3. Find a Productivity Zone:

  • Some people are the early birds, while others are night owls. All different and like to work in various parts of a day or night.
  • Sam Carpenter, author of a book Work the System: The Simple Mechanics of Making More, coined a term biological prime time. It explains a time management technique where find most productive hours of a day and schedule work when have the most energy.

4. Eat Frogs:

  • It is all about the prioritising. Do most important tasks first, and when done, switch to less relevant tasks. This will help to an organise the workflow better and will be efficient.

5. Take a Regular Breaks:

  • Working without the break can do more harm than good. need breaks so that mind can be refreshed and then focus on a work.
  • Can use a Pomodoro Technique, or go for short walk.
  • Take breaks and feel refreshed to improve the time management techniques. This will give a significant productivity boost.

6. Say “No” and Delegate:

  • An Everyone has their limit. can’t do everything that people need from us. This will lead to be irritation and work anxiety. That’s why it’s so important to assertive and say “no” when people need to assign an extra tasks.
  • Remember, there is a nothing wrong with a refusing to do the things are not capable of doing. As well as a delegating tasks. Especially if there is someone who can do a job better .

7. Stay focused and block out distractions:

  • Notifications, pop-up messages, e-mails, coworkers constantly talking .All this takes an attention away from work.
  • There are moreways to stay focused. can put a phone away, turn off a social media notifications, or block distracting websites.
  • But best way is to focus and do what have to do. Minimising a presence in a social media is worth it as it takes a lot of time and doesn’t bring much value to a life.
Time Management Skills

8. Set Goals:

  • Set goals and will know where are headed. Goals are part of an organisational processes and they are extremely important in a time management.
  • To take advantage of any time management technique, key is specificity when a setting goals. Break down visions into the monthly goals to hit.

Other Time Management Techniques:

Many famous time management techniques are based on apractical approaches that aim to complete tasks within specific time frame and in a specific way. Over years, different methods have emerged that help in an improving management skills and increasing efficiency. Here are other good time management techniques used by a people around world. Take a look, choose a favourites, mix, combine and adjust them to increase the productivity!

Pomodoro Technique:

  • The Pomodoro Technique is the time management technique invented by a Francesco Cirillo in a late 1908s. As a name suggests, the technique uses popular Pomodoro Timer as a tool in finding time constraints.
  • Its objective is to be manage time effectively and focus on single task.
  • The Pomodoro Technique consists of a 4 “pomodoros” – intervals of 25 minutes separated by a breaks. When Pomodoro is finished, take a 5-minute break. After this, sit for another 25 minutes and keep repeating this action. After completing 4-Pomodoro cycle, take a long break.

Eisenhower matrix:

The Eisenhower Matrix is the time management technique created by a 34th President of the United States, Dwight D. Eisenhower. The method helps to prioritise a tasks based on an urgency and importance, while sorting out less urgent and important tasks that should either delegate or not do at all.

Do first: Do the important things first.

Schedule: Schedule every less urgent but still important task for a later.

Delegate: Delegate (if possible) important but less important tasks to the others.

Don’t: Don’t do things that are neither urgent nor an important.

Conclusion:

The last point about time management is the concept of balance. The most important thing to establish in a life is balance and moderation. By practicing methods, ideas and techniques in this book, you will become a master time manager and will have more time for a family and your personal life.Often people take time management programs to increase a number of things they can do on a day-to-day basis.The main objective of learning and practicing time management skills is to enhance and improve an overall quality of life. It is meant to increase the amount of joy and happiness one can experience.

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