HR Interview Questions and Answers

Looking for a job in Maintaining current HR files and databases, maintaining records, payroll and benefits audits, exist interviews, new employment assessments? Then you are at right place. HR means Human resource management it is the management of human resources. Commonly referred to as the HR Department, it is designed to maximize employee performance in service and work of an employer’s strategic objectives. HR is primarily concerned with the management of people within organizations, focusing on policies and on systems. Many companies are offering jobs in their office. Some of the HR management jobs are HR manager, assistant manager HR, admin manager, group HR manager, executive, recruitment manager, senior manager HR, regional HR manager and deputy HR manager etc on ACTE. Visit our HR Management jobs interview questions and answers page to win in your job search.

1. What Is Human Resource Management?

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Human Resource Management (HRM) is the function within an organization that focuses on recruitment of, management of, and providing direction for the people who work in the organization. HRM can also be performed by line managers.

HRM is the organizational function that deals with issues related to people such as compensation, hiring, performance management, organization development, safety, wellness, benefits, employee motivation, communication, administration, and training.

HRM is also a strategic and comprehensive approach to managing people and the workplace culture and environment. Effective HRM enables employees to contribute effectively and productively to the overall company direction and the accomplishment of the organization’s goals and objectives.

2. What Is Performance Management?

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Performance management is a system by which we should recognize and utilize the employee’s skill, efficiency and as well as identifying his/her drawbacks, negative points and try to remove those.

3. How Do You Endow With Performance Appraisal?

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There are many ways to do Performance Appraisal:

• 90-degree appraisal- Where the performance feedback is taken only from the Supervisor.
• 180-degree appraisal- Where the performance feedback is taken from the peers.
• 360-degree appraisal- Where the performance feedback is taken from the supervisor the subordinates, the peers, and the self-appraiser.

4. What Is The Difference Between Recruitment And Selection?

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Selection is selecting a candidate without conducting any technical test. Selection is based only on personal interview.
Recruitment is a process of selecting an employee through a chain of processes (Aptitude Test / Technical Test >> Personal Interview >> Technical Interview >> HR Interview >> Finalizing the Offer).

5. What Are The Responsibilities Of Hr Generalist?

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The responsibilities are Induction Training Program, MIS Report Generation, Payroll Calculation, Admin and Personnel work, Performance Rating, etc…

6. Tell Something About The It Payroll Status?

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IT0003 is used to define the current payroll status of the employee like released, exit etc. We can lock the personnel number using the IT0003.

7. What Is The Difference Between Pre-booking And Booking?

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Booking is the actual booking of Attendee for an event; Pre-booking is used to check whether the Attendee already booked for the event.

8. What Are The Ways To Transfer Applicant Data?

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Using PBA7 and PBA8.

9. How Do Applicant Actions Differ From Applicant Activities?

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Applicant Actions are like Rejected, on hold, on process. Activities can be all the various activities perform for each activity for the Applicant.

10. In Which It Do You Assign An Applicant To A Vacancy? Where Do You Assign That Status?

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Status. We can assign using the TCode PB40.

11. What Is Meant By Applicant Status?

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Applicant Status denotes the Status of the Applicant, say Screening, On Process, on hold, Rejection and we have to define various reasons for each Status.

12. What Do Day Types Mean?

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Day types used to determine the particular day is payment relevant or not.

• 0 – Work/Paid,
• 1 – Time Off/Paid,
• 2 – Time Off/Unpaid,
• 3 – Time Off/Special.

13. What Is The Use Of The Feature Igmod?

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It is used to define your Info group.

14. What Are The Features Connected To Organizational Assignment?

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ABKRS, VDSK1, PINCH.

15. What Is The Feature Used To Create A Personnel Number? How Do You Create A Personnel No.?

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• NUMKR.
• Using the Tcode PA40.

16. What Is Meant By Counting Classes?

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Counting Classes are used to define your various Counting rules for you are A/A types.

17. What Is Meant By Work Schedule Rules?

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WSR is used to define your WS for a defined period. It Comprises your EE Subgroup, PWS, and HC. We can default the WSR using the Feature SCHKZ for your grouping.

18. What Are Dynamic Actions? Where Do You Configure Them?

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Dynamic Actions are automatically triggered by the system when it meets certain actions. E.g. If you enter number of Child as 2 in IT0002, the system atomically triggers the IT0021, subtypes Child to enter the details. Otherwise, it will not trigger the IT0021, if you did not mention any value in number of child in IT0002. Same like that we can configure Dynamic Actions depends on our need using the path IMG->PM->PA-> Customizing Procedure -> Dyn Action or by using Table T588Z.

19. What Is The It To Store Educational Establishment Types? Why Do You Need Them? Do Educational Certificates And Branches Of Studies Come Under The Same It?

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IT0022. It is useful to maintain the educational details of the employee.

20. How Many Company Codes Can You Assign To A Personnel Area? How Many Persons And Areas Can Be Assigned To A Company Code? Explain?

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Company Code can contain any number of PA, but one PA must contain One Company Code. Because Co Code is the legal entity of the company, using which the FI people draw various statements like BS, PL account.

21. Can You Assign A Job To Another Job, And A Position To Another Position? Explain?

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We have to assign Position to Job. Because Job is General (E.g. Manager) and Position is Specific (Manager -Hr).

22. How Can You Create New Objects In Org. Mgmt?

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To create a new object go to OM -> Basic Settings -> Data Model enhancement – > Create Objects their relationship and TC.

23. What Kind Of Person Would You Refuse To Work With?

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Well, I am a person, who can work with all kinds of people. However, I feel bit uncomfortable to work with selfish people and who are ingratitude in nature.

24. What Is Your Philosophy Towards Work?

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The answer should be positive attitude towards your work, you want to work with your other teammates, help them in their work, and take help from them. That is the policy that should be there and that would give the company more profit .

25. Have You Ever Had To Fire Anyone? How Did You Feel About That?

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“So with me, firing is a last resort. However, when it has to be done, it has to be done. A poor employee can wreak terrible damage in undermining the morale of an entire team of good people. When there’s no other way, I’ve found its better for all concerned to act decisively in getting rid of offenders who won’t change their ways.”

26. How Long Would You Expect To Work For Us If Hired?

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I will be satisfied until the time I am able to learn and contribute and my contribution’s are recognized.

27. Are You A Team Player?

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While answering this question, try to keep yourself on both sides. For example, if the interviewer asks if you prefer to work alone or on a team, he may be trying to get you to say you are one way or the other. However, you do not have to play this game. The reality is that most jobs require us to work both independently and in teams. Your response to this question should show that you have been successful in both situations.

28. What Do Co-workers Say About You?

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My co-workers always admit that I am good team player by providing suitable advices at the right time. They also add that I have a balance between good stress and bad stress.

29. Describe Your Work Ethic?

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Work should give satisfaction to the people. If the person is satisfied with the work, he can perform more, it reflects in the growth of the organization as well as individuals.

30. What Position Do You Prefer On A Team Working On A Project?

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It depends on situation, as I am being fresher for the job so I would like to join as fresher for the project. If you have, any prior experience for the particular job you need to express them because it is very important for you as nobody wants to work under his/her capabilities and you will not be able to give best of yours.

31. If You Were Hiring A Person For This Job, What Would You Look For?

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In my point of view, I would recommend the following things:

• Required skills for the role
• Team player
• Pro-activeness
• Loyalty to the work.

32. Do You Have Any Blind Spots?

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I would say everyone has blind spots, and I would too. Hence, I believe in teamwork, because when you are a part of a team, you can point out other people’s blind spots and they will do the same for you.
Do not be too specific of your actual weakness. Instead, try to bring out that you are very team oriented.

33. What Have You Learned From Mistakes On The Job?

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Making mistakes is of human nature but feeling guilty of the mistake or feeling sorry will be the waste of time. Hence I was advised by my supervisor that we need to learn from the mistakes and do not repeat it. Therefore, I realize my mistake and I do not repeat them.

34. Describe Your Management Style?

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• To be sincere and honest at work.
• Not to involve in subordinate’s personal matters.
• To provide a friendly environment (Prioritizing the work).

35. Are You Willing To Show Interest Towards The Organization Ahead Of Your Own?

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Yes, but in return I would expect the organization to take care of my needs as an individual.

36. Are You Willing To Work Overtime, Nights And Weekends?

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I have definite plans and I move forward accordingly in a systematic way. In case I am behind schedule, I am ready to work overnight and make sure I complete it in time.

37. Do Your Skills Match This Job?

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Yes. In additions, I would try to utilize my skills according to the job given to me.

38. What Is Your Ability To Work Under Pressure?

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I have always enjoyed working under pressure. It is like a tonic, which boosts me, but I always keep it under control so it does not take a toll on me.

39. What Are Your Positives Expressed By Your Ex-supervisor?

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Interpersonal Confidence Development, Commitment, Dedication, Diplomatic Decisions, Humane
Consideration and Pro-Vision.

40. What Is More Important To You: The Money Or The Work?

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Money and work both are like siblings. However, I believe that when you work hard, you could earn more. Therefore, work is more important than money. It is the hard work that can help you put another feather in your success cap.

41. In What Aspects Do You Think You Would Do Well At This Job?

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Because of my consistency of good track record, Inquisitiveness to learn new and quick adaptability for change and finally the support and cooperation required by my team members.

42. What Is Ergonomics?

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The branch of engineering science in which we study the relation between workers and their environments.

43. What Is Management Interview?

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It is the interview by a manager / Group head / Managing Director / Vice President of an organization. This will often be a 5-10 minutes session where you might have to talk about you and the skills you posses.

44. What Should Be The Answer For Why Did You Choose And Pursue Carrier In Only Hr In An Interview?

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I am interested in People. So I choose HR which is it people management.

45. What Is The Procedure To Write A Cv And Resume? What Is The Difference Between Them?

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A resume is a one or two page summary of your skills, experience, and education. A Curriculum vitae  includes a summary of your educational and academic backgrounds as well as teaching and research experience, publications, presentations, awards, honors, affiliations and other details. In Europe, the Middle East, Africa, or Asia, employers expect to receive curriculum vitae.
In the United States, curriculum vitae are used primarily when applying for academic, education, scientific or research positions. It is also applicable when applying for fellowships or grants.

46. What Is Employee Retention?

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Keeping your key, quality employees happily so that, the company would not lose them to the peer, competitive companies.

47. “customer Is A Key, Or Key Is A Customer,” Describe And Express Your Opinion?

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Customer is important for any organization because without them no business is possible.
Key is customer because they contribute in business by word of publicity. If they are satisfied, they spread their experience and this may increase the customers. In case, if they are not satisfied, we may lose customers.

48. Why Did You Take Hr As A Specialization?

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I am a person who enjoys interacting with different levels of people. I believe this is a basic requisite for any HR Personnel.
In addition, I believe I can excel even in people management and hence HR is the right field where I can utilize my skills.

49. How Will You Think If We Do Not Hire You?

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Well, your current position will remain open and you have to interview at least one more person. It may be difficult for you to find a more dedicated and knowledgeable person than me.I have to continue my search for excellent and best company where I can get challenging and rewarding work experience. I thought we had win-win situation.

50. What Would You Do For The Growth Of This Company?

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If I have skill/sort of experience on a job then definitely, I will implement innovative ideas for the growth of a company as well as will update my skill set with innovative ideas.

51. Why Did You Choose Hr? Why Do Want To Make Your Career In Hr?

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• HR- Human Resources
• To be a good HR person we need to have excellent interpersonal skills, good friendly attitude, decision-making skills etc.
• HR is the backbone in an organization. Right from recruiting the suitable candidate to training and then performance appraisal, compensation, until exit interview, all these steps involves an HR.Therefore, if you want to be a soul of an organization not just a part of it, you should be an HR.

52. What Is Your Future Plans For The Company If Permanently Employed?

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First, I want to be expertise in my field within 1 1/2 yrs. Then I will be in next level in this organization, which gives innovations and more responsibility.

53. What Are Your Pet Peeves?

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Overflowing paper trays on employee’s desks, this is a clear indicator either a performance gap problem where the employee should have his/her duties performance measured to address the gap or it could indicate a work overload where the employee has been allocated too many duties for him/her to realistically perform in the course of the day/week/year.

54. What Is The Difference Between Job Role And Job Profile?

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Job role defines your exact position in a company like Manager, HR, and Job profile explains different responsibilities, which you have in a company.

55. Describe Job Description And Job Analysis?

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Job Analysis refers to the process of determining and reporting pertinent information relating to the nature of a specific job. It is the determination of tasks that comprise the job and the skills, knowledge, abilities, and responsibilities required of the worker, which differentiates one job from the other. Job description is an organized factual statement of the duties and responsibilities of a specific job.

56. What Is Casual Leave?

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Casual leave is given to employee to attend sudden and immediate social and/or personal obligations, or obligations like sister’s wedding, relatives death, children education obligations (Children’s admission in school, Parent Teacher’s meet) or applying for personal needs like Income Tax Returns, Passport, Ration Card, and Court Proceedings Etc.

Casual leave is not linked to the number of days worked and is usually fixed. The eligibility is decided by the company and it can also decide whither excess leave can been cashed or not. In all most all companies’ casual leave cannot be accumulated and carried on in next year and a person can take a maximum of 3 C Ls together.

57. What Is Closure?

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Closure means permanent closing down of a place of employment or part thereof. 60 days notice should be given for closure to Government, if numbers of persons employed are 50 or more. 60 days notice is not necessary if numbers of persons employed are less than 50.

If number of workman employed are 100 or more, prior permission of government is necessary for closure u/s 25-O.

58. What Is Performance Appraisal?

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• It is a systematic evaluation of an individual with respect to performance on the job and individual’s potential for development.
• Performance appraisal is the assessment of individual’s performance in a systematic way. It is a development of the employee and the organization.
• The performance is measured against such factors such as job knowledge, quality and quantity of output, initiative, leadership abilities, supervision, dependability, co-operation, judgment, versatility and health.

59. What Is Esi Scheme?

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ESI is an integrated social security Scheme tailored to provide social protection to workers in the organized sector and their dependents in contingencies, such as sickness, maternity or death and disablement due to an employment injury or occupational disease. The scheme tailored to suit health insurance requirements of workers provides full medical facilities to insured persons and their Dependants, as well as, cash benefits to compensate for loss of wages or earning capacity in different contingencies.

60. What Is Meant By “burden Of Proof”?

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To take lead the evidence first.

61. What Is Notice Period?

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When an employee resigns from the organization he has to serve notice period, it means he has to give change of his work to new employee so that the Organization cannot face any type of problem due to work. It is just for the smooth functioning of company work.

62. The Regular Appraisal Period Is 1 Year And What Is The Minimum Rating Period ?

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The minimum rating period is 120 days.

63. When Should Performance Standards Be Issued To Employees?

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Performance standards should be issued to employees at the beginning of the rating cycle (normally within 30 days).

64. What Rating Should An Employee Who Fails To Meet Established Performance Standards In Only One Critical Element?

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Unsatisfactory.

65. If The Rating Period Is Over And What Should Be The Rating The Employee Has Not Been On The Job For At Least 120 Days?

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Rating is postponed until the employee has been on the job for at least 120 days.

66. What Should Be The Supervisor Duty, If An Employee’s Performance Improves To A Satisfactory Level During The Pip; However, Within One Year, His/her Performance Falls To Below Satisfactory?

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Take steps to remove, demote or reassign the employee.