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Process-Based Project Management Tutorial: A Beginner’s Guide

Last updated on 24th Aug 2022, Blog, Tutorials

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Rukmani Atri (Business Development Manager )

Rukmani Atri is the SR Manager of Business Development with 8+ years of experience. He has expertise in ABC analysis, SPI, Factory Overhead, R&D Capex, sunk cost, economic order quantity (EOQ), and EAC.

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Introduction :-

Process-based administration is associate degree administration procedure that adjusts the vision, mission and basic belief frameworks of a business whereas determining company methodology.It characterizes the arrangements that administer the tasks of the organization, being referred to; whereas guaranteeing that the organization isn’t merely performing on a foundation of proficiency alone, but one amongst adequacy, as well.As interaction primarily based administration starts from the essential circle, the heading of the tasks embraced keep unwavering, dissimilar to just in case of objectives found out at a strategic level, wherever a couple of undertakings can usually veer off base. following a shared objective accomplishes concordance across numerous work gatherings and offices. even so, it ought to be re-iterated that essential facilitate alone is deficient to form the means of thinking of cycle primarily based administration, a triumph; which the middle administration and employees still, have to be compelled to understand their half all the whereas and take responsibility for ideal outcomes.

An interaction is actually a program in execution. The execution of associate degree interaction ought to advance in an exceedingly consecutive manner. A cycle is characterised as a substance that addresses the basic unit of labor to be allotted within the framework. to put it in easy terms, we tend to compose our computer programs in an exceedingly text document and after we execute this program, it turns into associate degree interaction that plays out all of the errands documented within the program. At the purpose once a program is stacked into the memory associate degreed it turns into an interaction, it tends to be divided into four areas ─ stack, pile, text and data. The related to image shows a worked on style of associate degree interaction within primary memory.

  • Stack:The method Stack contains the temporary information like method/function parameters, address and native variables.
  • Heap:This is often dynamically allotted memory to a method throughout its run time.
  • Text:This includes the present activity described by the worth of Program Counter and therefore the contents of the processor’s registers.
  • Data:This section contains the world and static variables.

Program :-A program could be a piece of code which could be a solitary line or an excellent several lines. A computer program is usually composed by a engineer in a very programing language. as an example, here could be a simple program written in C programing language.

  • #incorporate
  • int fundamental() zero back;
  • }

A computer program is associate degree assortment of pointers that plays out a selected trip once dead by a computer. At the purpose after we distinction a program associate degreed an interaction, we will infer that a cycle could be a distinctive prevalence of a computer program. a bit of a computer program that plays out an evident trip is thought as a calculation. associate degree assortment of computer comes, libraries and connected data ar alluded to as a product.

State – Description

1.Start:This is that the initial state once a method is initial started/created.

2.Ready:The method is waiting to be assigned to a processor. prepared processes ar waiting to own the processor allotted to them by the OS so they’ll run. Method could inherit this state when begin state or whereas running it by however interrupted by the hardware to assign {cpu|central methoding unit|CPU|C.P.U.|central processor|processor|mainframe|electronic equipment|hardware|computer hardware} to another process.

3.Running:Once the method has been assigned to a processor by the OS hardware, the method state is ready to running and therefore the processor executes its directions.

4.Waiting:Process moves into the waiting state if it must look ahead to a resource, like awaiting user input, or awaiting a file to become on the market.

5.Terminated or Exit:Once the method finishes its execution, or it’s terminated by the OS, it’s affected to the terminated state wherever it waits to be aloof from main memory.

Process management Block (PCB) :-

A method management Block is associate degree data structure preserved with by the OS for every cycle. The PCB is recognized by variety cycle ID (PID). A PCB keeps all the information expected to watch a cycle as recorded to a lower place within the within the PCB is preserved with for associate degree interaction throughout its period, and is erased once the cycle ends.

Project Management :-

Project Management is that the utilization of data, abilities, instruments, and methods to play out a couple of assignments to fulfill task requirements, to form the last expectations in a very restricted time and budget.

Limitations of Project Management :-

1. Scope:The degree may be a dependable arrangement of expectations, and therefore the task is to be created, memory the extension.

2. Time:Time is one amongst the foremost basic partner contemplations and an important proportion of task action. a chance to end the task ought to be assessed as exactly as might be expected.

3. Quality:Quality is one such circle that’s very often wedged by completely different imperatives. presumptuous the time or value diminishes the character of the enterprise are going to be positively wedged.

4. value:Value is a new important viewpoint that ought to be thought of, that is Associate in Nursing expected element of labor value, mechanical system, organization, programming, gear through and thru.

5. Risk:The Project Manager ought to predict the potential dangers at every progression of the enterprise. The danger half implies varied take into account the likelihood that things and therefore the account those things.

6. Resources:Every enterprise encompasses a mix of assets expected to form it a triumph. Assets suggest to the restrictions to bring to a close a particular task; they’ll be as so much as people, gear, time, or completely different provides.

Project Management Institute (PMI):-Characterizes a venture as a transient enterprise tried to form a 1 of a form item, administration, or result. The transient plan of ventures shows that Associate in Nursing enterprise has Associate in Nursing unequivocal begin and finish. The enterprise is 1st characterised, and afterwards because the venture advances, bigger lucidity is side to the definition and extent of the task. There square measure varied periods of a task from the time it starts to the time it closes, that establishes the enterprise life cycle.

Project Life Cycle :-

There square measure varied results toward the end of every stage. The stages may well be separated as:

  • Initiation origin is that the initial step of Associate in Nursing enterprise life cycle that has characterizing the venture, recognizing partners, deciding task possibility.
  • Planning arrangement includes of the creation of the framework of the enterprise, which includes prices, the succession of occasions, correspondence with partners, timetables, disbursement arrange, and hazard.
  • Execution The execution step incorporates distributing assets, directional gatherings, impartation refreshes, and conveyance execution reports.
  • Monitoring and dominant perceptive and dominant embrace following advancement and contrastive it and therefore the arrangement, and it’s principal to steer internal control checks throughout the interaction.
  • Closure Closure includes conveyance to the shopper and obtaining their input. Closure needs assessment of the task if everything continuing as organized and talked regarding with the partners.
Process-Based Project Management

After the Project Life cycle, the subsequent elementary factor that acts the hero is basic center regions. Project directors ought to have within and out info on the middle regions in Project Management.Enable North American country to analyze some of the key center regions to broaden our realizing on what’s project the board.

Key Focus Areas in Project Management :-

There area unit twelve key center regions that empower North American country to induce what’s project the executives:

1. Scope:Scope alludes to the knowledge sources gave to require the endeavor from the initial step to the last advance. The extension decides the weather, limits, plan, and cutoff times of the venture.

2. Schedule:The timetable is an appointment for taking part in out a selected work within a selected time stretch and accomplishing the perfect goal. The timetable alludes to the start date, the finishing date, and also the term of the venture.

3.Price:Cost alludes to the foremost common means of assessing, distributing, and checking the assets needed in a very task, and a good deal of measures to ensure the endeavor is on defrayal arrange.

4. QualityQuality alludes to what a shopper or a partner expects from the endeavor expectations. Quality incorporates cycles and exercises that area unit to be performed to fulfill the goals and conditions that it had been tried.

5.Resources:Resources facilitate in doing a selected assignment in a very task within the most ideal means. Assets is people, hardware, assets, offices, or no matter else that’s expected to fulfill the venture requirements.

6.Stakeholders:Stakeholders area unit those World Health Organization have associate degree interest within the expectations of the venture. Partners is essential for the task cluster, project supervisor, project backers, clients, or clients.

7.Communication:Communication among all partners may be a elementary a part of endeavor the board for fruitful task execution. more developing correspondence expands the proportion of progress and diminishes the probability of hazard.

8.Risk:A danger may be a stunning occasion which will influence something in associate degree endeavor, people, innovation, cycles, or assets. every venture contains a specific live of dangers, and to try to to a good task; one ought to at the start acknowledge that danger to manage it proficiently.

9.Procurance:Procurement alludes to the demonstration of deed all of the materials and administrations that area unit expected to fulfill the venture objectives. accomplishment incorporates the requirement to shop for, lease, or agreement for sure outer assets.

10. crucial Success issue:Crucial Success Factor alludes to the elements that area unit very important for associate degree association to accomplish the venture’s destinations. Basic Success issue would possibly vary beginning with one association then onto consequent, contingent upon their separate objectives.

11. Deliverables:Deliverables advert to the result within the extent of the task. There is a minimum of one expectations within a solitary task; these expectations may be the items that area unit to be sent remotely to a shopper or a partner.

12. Work Breakdown:Work Breakdown is a good deliverable methodology that alludes to the division of associate degree assignment into lower elements. The lower elements create the assignment autonomous and additional affordable for the cluster. within the wake obtaining} well-versed the endeavor lifecycle and also the key center regions you’d have a defensive structure on getting what’s project the board. Presently allow us to investigate the work jobs within the field.

Work Roles in Project Management :-

There are a few work jobs in Project Management, some of which are:

1.Project Manager:The Project Manager assumes control of the assignment per the terms of the contract and acts as the board’s point person in all operational aspects of the project. The Project Manager’s duties consist of:

  • Making due, auditing, and concentrating on the activities any place important.
  • Executive risk management, board collaboration, and executive risk communication.
  • Since the success of a project is heavily dependent on the manager in charge of it, demand for project managers is rising rapidly.

Project Manager compensation should be clearly documented as follows:

Pay patterns of a Project Manager should be visible as under:

  • US: $75,474/yr
  • India: ₹15,00,000/yr

2. Senior Project Manager:The position of Senior Project Manager is the pinnacle of Project Management, and it requires in-depth familiarity with all aspects of the project. Among a Senior Project Manager’s responsibilities are the following:

  • The art of organizing and preparing for intricate endeavors.
  • Traveling to remote sites to inspect progress and resolve difficult problems.
  • The Senior Project Manager role is highly compensated and prestigious in the corporate world.

Compensation patterns of a Senior Project Manager should be visible as under:

  • US: $104,496/yr
  • India: ₹20,92,000/yr

3.Project Lead:Individuals who take on the role of project lead are entrusted with guiding others through the project and providing them with all the necessary information at the appropriate times. A project leader’s duties consist of the following:

  • Motivating those underneath you, meeting their needs, and paying attention to how they feel are all ways to keep your momentum going.
  • Project team requests and directives, with the venture lead in a position of more authority than the task manager.
  • Because a project manager’s job is to guarantee that the project delivers the best possible results, the demand for project managers inside a company is always going to be high.

The compensation patterns for a Project Lead should be visible as under:

  • US: $82,000/yr
  • India: ₹1,269,000/yr

4.Asset Manager:The Asset Manager is a key human resource for the successful completion of the project. A Resource manager’s duties consist of the following:

Project Management
  • By assigning the right people to the right tasks at the right time.
  • Managing the current team of reps and determining future staffing requirements in light of project specifications.

The compensation patterns for a Resource Manager should be visible as under:

  • US: $64,000/yr
  • India: ₹966,797/yr

5.Project Management Office Analyst:In a Project Management Office (PMO), an Analyst handles most of the data-driven tasks. Analyst duties at the PMO include the following:

  • Analyzing and making sense of the project’s data.
  • Identifying potential threats to the project’s success.
  • Executives are exploring new ways to give projects a boost.

The compensation patterns for a Project Management Office Analyst should be visible as under:

  • US: $106,253/yr
  • India: ₹449,337/yr

6.Controlling Committee Member:Members of the Steering Committee are there to support the Project Manager but are not involved in the day-to-day operations of the project. A member of the Steering Committee is responsible for the following

  • Contributing to the project as it progresses, offering advice on budgeting, and analyzing how work is being done are all examples of this kind of assistance.
  • Accepting the usual criticism from the venture heads, and then asking the crucial questions.

The compensation patterns for Steering Committee part should be visible as under:

  • US: $68,497/yr

The Six Stages in Process-Based Management :

(1) Defining the cycle:Process should be plainly distinguished and reported if it to yield any clearness.Departmental documentation, client based arrangements, buying manuals and interaction stream outlines would all help in reporting the previously mentioned process.The info that is expected for the interaction to be functional, the normal result of the cycle and individuals or offices answerable for every constituent piece of the cycle ought to be recognized so possession and responsibility are not compromised.

(2) Establishing measures to assess the cycle:Assuming viability, quality, and event courses are to be monitored and improved, process execution should be estimated.Preferably, the measurements chosen ought to be quantifiable, with the goal that lucidity is held all through. Notwithstanding, this may not forever be imaginable, however relative information and significant benchmarks can constantly be gotten for pertinent examination.

(3) Analyzing process execution:An assortment of apparatuses are accessible to examine process execution effortlessly.Graphical portrayals, bar outlines, pie diagrams, change examination, hole investigation and circumstances and logical results examination being probably the most well known.

(4) When necessary, evaluate process stability and establish fresh objectives:Consistency reviews would be useful for assessing the robustness of processes in this age of interaction-based administration.If it is determined that additional goals are required, they must be tailored to the organization’s core mission.

(5) It’s important to consider the following while making plans for upgrades:It is important to coordinate process improvements with the mission, values, and culture of the organization.In order for the planned changes to have an impact, sufficient resources should be allocated, and an effective group should be established.

(6) The upgrade implementation:All preplanned updates emerge from their last paper form at this stage. When necessary, you may take the helm of the preparation process, and you should round up as much staff assistance as you can.If the organization wants to maintain its high status, it will need to implement regular checks and continuous enhancements.


Recognizing important cycles that have partner interests and fulfillment on a fundamental level, process-based administration is a precious tool in customer loyalty and upkeep.

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